CONSERVATION, FOOD & HEALTH FOUNDATION

GRANT REPORT GUIDELINES

 

When do I submit a report?

·        Multi-year projects:  If you received support for a project that lasts more than one year, please submit an interim report at the end of each year.  It helps us to stay informed about your project.

·        All completed projects: If you have finished a project and are not seeking continued support, please submit a final report within one month of the end of the grant period.  A final report is a substantive record of the activities conducted and the products produced in all the years of your grant and how they met the goals set forth in your proposal.

·        Not sure?:  If you are not sure which situation applies to you, please call and ask.

 

What is the report format?

 

The directors ask that you keep your grant report to no longer than four pages (not including the financial report).  Please use the Narrative and Budget Report Forms available on the website www.grantsmanagement/cfhguide.html.   Please send us an electronic copy via e-mail if possible.

 

What should we focus on in our reports?

 

We encourage you to address the following areas of interest:

 

Project impact:  Briefly reiterate the key objectives of your project.  Most organizations restate their objectives.  Please provide your own appraisal of the results achieved with the grant, and your progress toward its stated goals.  The most important areas to highlight are how your project is making a difference at the individual, programmatic, organizational, community, and policy levels.  

 

Leverage:  Briefly address how this project has leveraged resources through partnerships, alliances, collaboration, attracting funding, etc.

Building local capacity:  The foundation intends to help build capacity within developing countries in its three areas of interest.  How has your grant helped further this objective? 

 

Transfer of responsibility:  What success have you had in transferring responsibility for your project to the citizens of the countries where you are working?

Challenges:  What have been the major developments, including unexpected difficulties or opportunities?  Have there been any significant revisions?  Are things generally on schedule? 

 

 

 

 

 

Financial management and accountability:  Please outline the specific project and budgetary purposes for which the grant was spent.  Enclose a financial status report for the project.  It should be a full accounting of all funds allocated to this project, itemized in categories as outlined in the approved proposal budget.  (Please be advised that grant recipients need to keep a file of expenses, including receipts, which documents how the foundation’s funds were spent.  This information should be kept on file for a minimum of four years.)

 

We also enjoy reading any publications based on your work supported by the foundation.

 

Thank you for your help.

 

Conservation, Food & Health Foundation

FINANCIAL STATUS REPORT

(you can download this report from the foundation’s website, www.grantsmanagement.com/cfhguide.html)

 

1. Recipient Organization (Name and complete address, including ZIP code)

 

 

 

 

 

 

2. Final Report    Yes     No

 

3. Funding/Grant Period

From:  (Month, Day, Year)

 

 

To: (Month, Day, Year)

 

 

4. Period Covered by this Report

From:  (Month, Day, Year)

 

To: (Month, Day, Year)

 

 

Transactions and cash balance ($US)

Total Approved Budget

Balance from previous report

Expenditures in the

current period

Cash balance at the

end of the period

Personnel Expenses

 

 

 

 

Staff Costs

 

 

 

 

Fringe

 

 

 

 

Consultant Fees

 

 

 

 

Non-Personnel Expenses

 

 

 

 

 

 

 

 

 

Contracts/Sub Awards

 

 

 

 

Consultant Expenses (travel, etc.)

 

 

 

 

Communications

 

 

 

 

Postage/Shipping

 

 

 

 

Printing & Duplicating

 

 

 

 

Publications

 

 

 

 

Travel – Domestic/Local

 

 

 

 

Travel  - Foreign

 

 

 

 

Per-diem (food & lodging)

 

 

 

 

Materials, Supplies, Expendables (specify)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rent/Facilities

 

 

 

 

Maintenance (Janitorial, etc)

 

 

 

 

Equipment, Permanent (specify)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fees

 

 

 

 

Other (itemize by category)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Total

 

 

 

 

Remarks:

 

 

 

 

 

 

 

Typed or Printed Name and Title: